Every document has an owner and a clear next step. Each stage belongs to one role, and nothing is published until the right person has signed it off.
Drafts and updates the document. Every version is kept, and the document number and details are already in place.
For high-risk documents, the department’s authoriser reviews the content and signs off, or sends it back to Edit with comments. Other documents go straight to Publish.
Checks naming, details, formatting and access, then publishes. Editing locks, the version and issue date are stamped into the document, and a controlled PDF is created.
Every published document has a review date. When it’s reached, or someone asks for a review, the document goes back to Edit.
Only approved, current documents are visible. Search and filter by type, department, number or review date.
Create from approved templates or upload a file, with the right details captured at the start.
Sign-off by the right person for each department, email notifications with direct links, and a full history.
Review dates, reminders and a compliance dashboard showing what is due and overdue.
Every document gets a unique number from your own naming rules. No duplicates, no guesswork.
Number, version, owner and review date filled in from SharePoint, so the document always matches the record.
Staff confirm they have read and understood key policies, with reminders, overdue tracking and a CSV export for audit.
Review and approve from any device, in English, Dutch, French or German.
Every version kept with its change notes. Superseded documents are archived, never deleted, so past versions stay available as evidence.
Limit sensitive documents to named groups. Everyone else sees only what they are allowed to.
A read-only PDF is created on publish, for distribution and reference.
One email a week per person listing what needs their attention, with direct links.
Whether you work to ISO 9001, 14001, 45001 or 27001, the Strengthened Aged Care Quality Standards, construction prequalification and Federal Safety Commissioner accreditation, or SQF and HACCP food safety programs, auditors ask the same questions. Is this the current version? Who approved it? When is it next reviewed? Where is the old one? Applecart DMS answers each of them in seconds.
| ISO 7.5 Documented information | How Applecart DMS supports it |
|---|---|
| Identification and description | Automatic numbering, title, type, department, owner and version on every document |
| Format | Approved Word templates with document details stamped into the header and footer. Controlled PDFs |
| Review and approval | Edit, Authorise and Publish workflow with named sign-off. Review dates and reminders |
| Available and suitable for use | One library of current, published documents, searchable on any device |
| Adequately protected | Read-only once published. Role-based and restricted access |
| Distribution and use | Document Centre, controlled PDFs and Read & Acknowledge (add-on) |
| Control of changes | Version history, change notes on every revision, version stamping and an audit trail |
| Retention and disposition | Superseded versions archived, never deleted |
The same controls support the document requirements of the Strengthened Aged Care Quality Standards, construction prequalification and FSC accreditation, and SQF and HACCP programs. Applecart DMS supports the document control requirements of these standards. Certification remains between your organisation and your certifying body.
Publishing a policy is one thing. Showing that staff have read it is another. Read & Acknowledge asks the right people to confirm they have read and understood key documents, and keeps the record for your next audit.
Explore the interactive demo. Switch between Content Owner, Authoriser and Document Controller to see the lifecycle from each role’s point of view. Fill in the form and we’ll email you a personal link.
No tiers to compare. Every Applecart DMS comes with the full feature set, set up for you and kept current.
Implementation, the full product and ongoing care, in one package.
Your requirements, metadata, lifecycle stages and security model.
Applecart DMS deployed into your Microsoft 365, with your branding.
Metadata, templates, security and audiences, configured rather than custom-built.
Documents moved into the new structure, administrators trained, train-the-trainer sessions.
Documentation, recorded walkthroughs, a post-deployment review, then ongoing support.
Your documents stay in your tenant, under your security.
Cheaper to implement, easier to support, and it evolves with Microsoft 365.
Built on the SharePoint, Power Apps and Power Automate you already have. Add staff without adding licence cost.
No software can do that. Applecart DMS gives you the document control auditors check under ISO clause 7.5, so you can show it working.
No. It runs on SharePoint, Power Apps and Power Automate in your existing Microsoft 365.
In your own Microsoft 365 tenant, under your existing security.
It is an optional add-on module, so you only add it if you need it.
English, Dutch, French and German for the app and document details.
The system has given us peace of mind that our documents are safe, controlled, and accessible, which has mitigated many of our risks in an environment with significant compliance and regulatory requirements.
Book a 30-minute walkthrough and we’ll show you how Applecart DMS would fit your documents and approval process.
Already working with us? Request support or changes through the Service Desk.
